A Memo can be made easily once the maker has the contents to be included and the memo format completed. Some may choose a very plain and simple memorandum format and some may option to use the other format of a memo. There are lots of memo writing samples that may be referred on the internet and here is a step by step procedure on how to make a memorandum sample:
1. Get all the needed information needed for the memo template sample. Make a draft or outline of the information that you want to be included in the memo and decide on what words are you going to use.
2. Once the draft is done, start the memo by writing down the purpose of the document. Choose the appropriate title of the memo, for example, if the memo is about revised information about an event, write down Revised Info Memo. The title of the memo must depend upon the message of it.
- Not to be confused with a private placement memorandum or credit memo, a memo letter is a type of business letter used mostly for internal communication within a company, organization, or school.
- Know the Format. Essentially, a memo has just two parts: a heading (which we’ll explain below).
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- Some may choose a very plain and simple memorandum format and some may option to use the other format of a memo. There are lots of memo writing samples that may be referred on the internet and here is a step by step procedure on how to make a memorandum sample: 1. Get all the needed information needed for the memo template sample.
If you are using the memo template to write letters to people outside the organization then you should include contact details to enable them to contact you. If you want to add contact details to any of the templates just click on the A icon to add text or simple add the text if you have selected the Word version. Business Memo Format.
3. Next is to write down the sub header, start with the word To and then the colon mark and then the audience of the memo. Continue doing so with From writing down who made the memo, the date of making the memo and then the Subject of the memo.
4. Once done with the header and sub header, proceed on a short introduction or greetings. It doesn’t need to be long as long as it is casual and in neutral tone, and take note to mind the status of the audience for this part.
5. Next is to proceed to the body of the memo. Be concise and state all the needed information. Be direct to the point and use some bulleting if you need to enumerate ideas or topics.
6. The last part may be a request from the maker to the audience if needed some confirmations and then the signature.
Email is easy, but you may still need to write an official memo now and then. If you're a bit rusty about what format to use for a memo letter, go ahead and download our free Memorandum Template. Not to be confused with a private placement memorandum or credit memo, a memo letter is a type of business letter used mostly for internal communication within a company, organization, or school.
A memorandum may be used to make a request, announce an upcoming meeting, or communicate some important facts. Download the memo template below, or continue reading for some tips about how to write a memo and to see the sample memo format.
The Vertex42 memo templates below can be downloaded for free and customized for use within your organization. Please note that the files should not be placed on any public server accessible via the internet.
Author: Jon Wittwer and Brent Weight
License: Limited Use (Applies to all the sample memo letters on this page).
Required: Microsoft Word® 2007+
Download⤓ Word (.docx)⤓ Google Docs
Use this free memorandum template when the context of the memo or the types of recipients would require it to be more formal. Note that a formal memo would list all the recipients. A serif font like Times New Roman generally makes a letter seem more formal as well.
Download⤓ Word (.docx)⤓ Google Docs
The sample memo letter is for more casual occasions such as within volunteer organizations. You may not need to list all of the recipients in a casual memo. You might also be more creative with fonts and images (but don't get too carried away with that).
Sample Memo Letter
From: [Person and/or Department issuing the memo]
Date: [Date Sent]
Subject: [Subject of the Memo]
[Opening – Get to the point in the opening paragraph. Keep things simple and short. Make it easy and fast to read.]
[Summary – Provide enough background so all readers understand the history, but again, keep it simple.]
[Conclusion – End with a call to action.]
CC: [Send copies to anyone affected by the memo.]
Attachments: [List any attachments to the memo. Only list items referred to in the body of the memo.]
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Using the Memorandum Template
Changing the Theme
We created the memorandum template and sample memo letter as .DOCX files for Word 2007+ so that you can easily modify the theme and styles. To change the theme, you can go to Page Layout > Themes to pick a different set of fonts for the entire document. For more information about themes and styles, you can look up those topics via the help system (F1).
Emailing a Memo
Email is easy and is great for informal communication - reminders about lunch parties or missing cell phones. For more formal or official communication, use a memo format.
A memo letter can still be sent by email. Copy your memo into the body of your email and include the official memo as an attachment.
Tips for Writing a Memo
Say what you need to say in the most concise and clear way possible. That isn't always easy, but everybody will appreciate not having to read a long memo.
For tips about how to write the body of the memo, see the guidelines included in the sample memo letter above.
- Make sure you send copies of the memo to anyone affected by it
- Consider email for informal messages or announcements
- If the situation is very formal, or the recipient is several pay grades above you, it may be more appropriate to use a formal business letter.
Memo Resources and Writing Aids
- Additional Writing Tips (.pdf) at www.fsb.muohio.edu - More guidelines to help you format a memo.
- Example Memo at owl.english.purdue.edu - This site lists a business memo sample with some more writing tips.
Other Free Memo Templates
The Microsoft Office® template gallery has a few memos to choose from. They don't give guidance on how to write the memo, but seeing the different formats may be useful.
Simple Memo Pad App Free
You can also find memo templates by opening up Word and going to File > New and searching for 'memo' in the search field. There are few different designs available that way.